Bookkeeping FAQ
- How does the service work?
- How do I get started?
- What if I need "catch-up" accounting?
- Wouldn't I be better off hiring an in-house bookkeeper?
- How much does it cost?
- What about security?
- How do I get started with payroll?
- Can I switch payroll providers mid-year?
- Will the payroll information be entered into my accounting software?
First off, your business is assigned your personal bookkeeping manager. This is a professional accountant who specializes in handling all aspects of the business finances for companies like yours. That person has an extensive interview with you to get to know your business and it's unique accounting and bookkeeping requirements. Your bookkeeping manager becomes a trusted advisor who thoroughly understands your business and it's accounting needs.
Next, you send us your "source documents" - the statements, bills, and receipts that we will need to update your accounting on a daily, weekly, or monthly basis. You can send us these documents by mail, email, or simply give us access to them so that we can stay on top of your accounting. You can also have your bills and statements sent directly to us through our complimentary Mail Receiving Service, and avoid the hassle of processing your mail.
Then your bookkeeping manager manages the regular updating of your books with all transactions, deposits and checks, and payables and receivables.
At month's-end, we create financial reports for you that give you an accurate picture of your businesses' finances.
First, call us at 410-590-5000 to discuss your individual requirements. Once we have tailored a custom accounting package for you, there are a few simple steps to getting started:
1. We'll send you an engagement letter that outlines what we are going to do for you. You sign this and return it to us with the first month's payment.
2. You complete a simple questionnaire about your business so that we may set up your account accurately.
3. You send us your set-up source documents and your QuickBooks or Peachtree file (if any).
4. You are all set - your bookkeeping manager will contact you to schedule your setup interview and will begin to handle your accounting and bookkeeping!
What if I need "catch-up" accounting?
Most businesses are a few months behind in their bookkeeping when they come to VBP. That is precisely why they need us - because it is difficult to stay on top of your books and run a demanding business! It's simple - you send us the source documents (bank statements, credit card statements, etc.) for the missing months, and your bookkeeping manager will take it from there, catching you up and getting you current so you have an accurate picture of your business finances.
Wouldn't I be better off hiring an in-house bookkeeper?
In most cases, no. To hire an in-house bookkeeper, first you must find that person, check their credentials, negotiate a salary, hire and train them, and manage them. That can be very expensive both in time and money for a business owner. You must also provide office space, a desk, a computer, and software for them to use. You incur payroll tax expenses, vacation and sick time, and the cost of other benefits for that employee. If the person you hire is part-time, you must manage their hours and will only have access to them when they are at work. If they go on vacation, get sick, or leave your employ, you may have a large gap in your accounting and payroll. Furthermore, in some cases, there can be security concerns when only one person has access to all your business financial information, data, bank accounts, statements, and checks.
VBP's clients find that our affordable and efficient accounting services, combined with the continuity, security, and reliability of working with an outsourced accounting solution, are a far better value than hiring an in-house person.
Our services are billed at an hourly rate determined by the nature of the work involved. Because your personal VBP bookkeeper is committed to staying within your allotted budget you are never surprised by a huge, unexpected bill. We'll tailor an accounting package and price based on your needs. We will design an accounting solution specifically for you. Please call us to discuss your particular needs at 410-590-5000. We save each of our clients money every month. Find out how you can benefit too.
VBP OutSourcing utilizes state-of-the-art security and anti-fraud measures on par with major financial institutions. This has worked so well that we have never had a single incident to give our clients concern! In fact, we guarantee that your financial information and data is far more secure with VBP than it would be when handled in-house with bookkeeping personnel and minimal security measures in place.
Here are some specifics:
VBP requires logins and passwords, making causal access to your financial information, source documents, payroll data, and other information impossible.
VBP implements multiple firewalls between the Internet and our programs and data storage. Other electronic security measures add still more hurdles and obstacles.
VBP maintains heavy physical security over servers containing client information. Our facilities include intrusion detection devices.
In short, no operation is more secure than VBP OutSourcing. This is your company's data - we protect it with generations of accounting experience and commitment, combined with the latest in cutting-edge security technology.
How do I get started with payroll?
All we need is your company and employee information, and payroll history (if any) for this year. This process is quick and easy. Call us to discuss this need. We partner with several payroll companies to bring your company affordable and reliable payroll solutions.
Can I switch payroll providers mid-year?
Yes! As long as you have records of your payroll history, you can switch at any time.
Will the payroll information be entered into my accounting software?
Yes! Your bookkeeper will enter all your payroll data into your QuickBooks or Peachtree file so that all your information is in one place.
Call 410-590-5000 today, or complete our Accounting Estimate Form for a free evaluation of your accounting and bookkeeping needs. We will discuss your specific requirements and tailor a proposal to your business.Trusted Brands Trust VBP
Testimonials
“The website VBP OutSourcing developed for us is awesome!! They captured our industry and covered everything our business entailed. Good job VBP!!!”
Howard Willis
President, Krupnik Brothers
“Veridyne has been very pleased with the results of its website developed through VBP OutSourcing. They were very responsive and delivered the final product on-time and within budget. I would recommend VBP OutSourcing to any organization looking to ramp up their marketing efforts!”
Sam Patterson
Owner/Founder, Veridyne, Inc.
“VBP’s accounting and bookkeeping team continues to take the time to understand our business in order to effectively maintain our financial books. I recommend VBP OutSourcing to anyone that is looking to concentrate on their core business and is seeking a partnership approach for their accounting and bookkeeping needs. VBP has even recommended a new way of tracking our time effectively so we can get a better handle on time management to maximize our attention to customers while spending quality time on internal issues.”
Dave Jones
Founder/President, Storm Center
“As a VBP accounting/bookkeeping & marketing client of VBP OutSourcing, we are very pleased with all of the services provided by VBP. Their services to our organization are top notch and we are happy with their professionalism and effectiveness.”
Debbie Perry
AKS Management